Inventory and Fixed Asset Accountant-ພະນັກງານບັນຊີສາງ ແລະ ຊັບສີນ

Job Summary:

The Inventory and Fixed Asset Accountant is responsible for tracking, verifying, and accounting for the school’s extensive physical footprint—including educational resources, classroom technology, laboratory supplies, and campus facilities. This role acts as the vital financial bridge to the IT and Operations teams, ensuring strict compliance with accounting standards and tax regulations while maintaining real-time physical control of school assets.

KEY RESPONSIBILITIES:

1. Asset Tagging, Registration & Operations Hand-off

• Joint Asset Intake: work closely with the Operations and IT teams upon the physical arrival of new goods. While Operations manages unboxing and installation (e.g., smartboards, AC units, vehicles), the Accountant coordinates with responsible staff from IT/Operations ensuring every item is physically barcoded, assigned a unique ID, and accurately logged in the Fixed Asset Register (FAR).
• Tracking Asset Tracking: Coordinate with IT/Operations to ensure any internal relocation of assets (e.g., furniture moved during campus renovations, laptops transferred between departments) is updated in the system in real time to eliminate "ghost assets."
• Depreciation & Capitalization: Calculate and record monthly depreciation. Process asset capitalizations, disposals, and write-offs based on combined financial and operational inputs.

2. Strategic Inventory & Operations Monitoring

• Stockroom Collaboration: Coordinate with Academic and Operations staff managing the school stockrooms (stationaries, maintenance supplies) to monitor minimum/maximum stock levels, ensuring academic continuity while preventing cash from being tied up in excess inventory.
• Reconciliation & Usage Tracking: Perform regular stock-takes and reconcile physical counts against the inventory reports (at least every term)
• Variance & Waste Control: Review usage logs kept by Academic and Operations. Work together to investigate, document, and report any discrepancies, shortages, or obsolescence (e.g., expired lab chemicals or broken equipment) that require a financial adjustment.

3. Joint Physical Fixed Asset (FA) Audits & Reporting

• Campus-Wide Audits: coordinate with IT and Operations to lead the planning and execution of periodic and year-end physical verifications of all fixed assets across the campus, utilizing Operations personnel as the "boots on the ground" to access secured areas, laboratories, and server rooms.
• Discrepancy Resolution: When items cannot be located during an audit, collaborate with IT and Operations to conduct internal investigations before executing financial write-offs.
• Financial Reporting & Closing: Prepare and post journal entries related to inventory usage, asset additions, and depreciation for month-end and year-end financial statements.
• Audit Support: Act as the primary focal point for both internal and external auditors regarding fixed asset schedules and inventory valuations.

4. Internal Controls & Compliance

• CapEx Review: Collaborate with procurement and operations teams to verify that capital expenditures (CapEx) match approved budgets before assets are ordered.
• Local Tax Compliance: Ensure asset lifecycles in the register comply with Lao Accounting Law and local tax frameworks.

5. Ad-hoc Tasks: Perform other relevant finance and accounting duties as assigned by the Line Manager.

EDUCATION AND QUALIFICATION:

• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Minimum two (2) to (4) years of progressive experience in asset management or general ledger accounting; experience supporting multiple business units is an advantage.
• Proficient in Microsoft Office, particularly Excel, and familiar with accounting software.
• Strong organizational, analytical, and numerical skills with high attention to detail.
• Demonstrated integrity and professionalism, with the ability to handle confidential and sensitive information.
• Ability to work independently, manage multiple entities efficiently, and meet deadlines.
• Willingness to occasionally travel between business locations, as required.
• Cross-Functional Collaboration: Ability to build strong, collaborative relationships with non-financial colleagues (tech support, facilities managers, groundskeepers) to foster shared accountability for school property.