KS1079 - Full-Time Personal Assistant/House Manager - Atherton, CA

Overview

The busy working family in Atherton, CA is seeking a PA/HM to join their team. This is a full-time, live-out position. One principal has an interior design background and nonprofit strategy experience, and the other is a technology investor who wants a household that thrives on efficiency. The schedule is Monday – Friday, 10 am–6 pm. The candidate should already live in or near the Bay Area or within a commutable distance. The position is ready to hire immediately.

Responsibilities

• Support a busy household and ensure that all personal and household operations run smoothly behind the scenes.
• Thrives on problem-solving and is equally comfortable working autonomously and taking direction.
• Household Operations & Maintenance
• Manage general day-to-day household operations.
• Source, vet, and manage vendors and contractors for home maintenance and repair projects.
• Assist in overseeing ongoing home expansion project(s).
• Maintain and update the household manual and preventative maintenance schedule.
• Ensure preventative maintenance tasks are scheduled and completed on time.
• Run local errands as needed.
• Construction Projects: The family has acquired the parcel of land adjacent to their home and is embarking on a two-year project to build a simple, single-story gym and guesthouse.
• Serve as the liaison between the Principals and the contractor — keeping the timeline on track and the contractor accountable.
• Manage accounts payable and the project budget.
• Lead procurement of interior items for the project, under the guidance of the Design Principal.
• Organization & Projects: Assist with home organization projects — closets, storage, digital files, and more.
• Take ownership of ad hoc personal or household projects as they arise.
• Events: Manage personal events, from small, intimate gatherings to larger parties.

Qualifications

• Sharp
• Resourceful
• Proactive
• Tech-savvy
• Extremely organized
• Strong collaborator
• Good communicator
• High-quality and strong design orientation

Requirements

• Must be legal to work in the US
• Prior experience as a personal assistant, house manager, and/or project manager in a high-end residence
• Bachelor’s degree, ideally in interior design, business, hospitality, supply chain, or construction management.
• Tech-savvy - Must be comfortable using Google Docs, Notion, Savant, Adobe Illustrator, and/or SketchUp.
• Strong organizational skills and meticulous attention to detail.
• Excellent judgment, discretion, and reliability.
• Skilled in negotiation and conflict resolution with vendors.
• Comfortable rolling up your sleeves and wearing many hats.
• Solutions-oriented, with a problem-solving approach to challenges.
• Adaptable and calm under pressure.
• An eye for design and aesthetics, with attention to detail.

Salary and Benefits

The family offers a competitive salary of $150K++ based on experience.Benefits to include:

• Medical stipend
• 2 weeks PTO
• 5 sick days
• 8 federal holidays