Legal Practice Assistant

Overview

McGuireWoods LLP has an opening for a Legal Practice Assistant to join the team in the Los Angeles (Century City) office. The Assistant will support attorneys with legal and administrative tasks, which include document management, opening and closing of files, calendaring, expense reports, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have a strong background in supporting litigation attorneys and should possess technical proficiency, have a keen attention to detail, be highly organized, be able to manage a high volume of filings, and have strong interpersonal skills.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Coordinate mailings, deliveries, copy jobs, and legal/court (paper and electronic) filings where appropriate.
• Respond to general client inquires, which may be billable or non-billable, and meet client requests and expectations in a timely and consistent manner (e.g., document revisions, scanning records to PDF, applying naming conventions to file, photocopying, etc.).
• Assist with new business intake process (submitting conflict checks, drafting file opening requests, drafting engagement letters).
• Maintain an organized system for physical files including intake, retention, retrieval, and transfer of records.
• Prepare, edit, and format legal document shells and correspondence. Generate document comparison reports.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Make travel arrangements as required.
• Enter attorneys’ time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
• Manage attorney calendars, email traffic, phone calls, and mail.

Qualifications

• 3+ years of litigation assistant experience.
• 3+ years of experience in a legal environment.
• Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline-driven environment.
• Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof-reading skills desired.
• Excellent planning and organizational skills.
• Some knowledge of transactional law preferred.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Possess a high degree of flexibility and ability to adapt to changing needs.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.

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