Posted 3 months ago

Legal Secretary

DallasHybridFull-time

AI Summary

Legal Secretary at Mayer LLP in Dallas, TX. Greets clients, schedules depositions and meetings, coordinates travel, prepares documents, conducts legal research, organizes case files in iManage, and provides general administrative support to attorneys.

About this role

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

Greet clients and visitors in a professional and friendly manner

Answer phone calls, take messages, and direct calls to the appropriate person

Coordinate and schedule depositions, hearings, and meetings

Assist with document preparation

Conduct legal research and gather relevant case information

Organize and maintain case files in document management system (iManage)

Coordinate and schedule meetings, conferences, and travel arrangements

Maintain and organize client files and records

Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner

Open new files and running conflicts

Updating docket sheet or information sheet on the file

Perform general clerical duties such as filing, scanning, and data entry

Provide administrative support to attorneys and staff as needed

Experience

Excellent organizational skills and attention to detail

Strong communication and interpersonal skills

Proficient with Microsoft Office Suite and legal software (will train on our specific tools)

Knowledge of e-filing in state and federal courts

Previous experience working as a legal secretary on the litigation defense side is highly preferred

Knowledge of court rules and procedures

Ability to maintain confidentiality and handle sensitive information

Ability to work independently and as part of a team

Benefits

Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm

10 company holidays + 4 early release days

16 PTO days

Hybrid schedule (3 days/week in office, 2 days/week at home)

401k + firm match based on previous year revenue. In 2024 we matched up to 6%

Discretionary year end bonus

Employee referral bonus ($2000 - $4000)

Skills

E-filingIManageLegal SoftwareMicrosoft Office Suite

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