Office Administrator

Job Summary:

We are seeking a full time Office Administrator. The ideal candidate is organized, highly detail-oriented, customer service driven and can manage multiple projects in a fast-paced office environment. This person will be the first point of contact for callers and visitors as well as work directly with Managers, field, and office staff. Coordinates various administrative office tasks and functions between all departments to ensure office operations run smoothly.

This position reports directly to the Office/Finance Manager.

Job Duties:

• Greet and assist all visitors/customers
• Able to maintain the confidentiality of sensitive information
• Direct all incoming phone calls
• Perform data entry, basic bookkeeping, and general office duties to include accounts payable and accounts receivable
• Maintain records and correspondence file management database for all pending work and invoices
• Create job folders, work orders and estimates
• Provide Purchase Orders to Field Staff
• Monitoring and distributing all incoming email that comes to the primary Company email address.
• Keep record of office supplies needed
• Assist Warehouse Associate in signing for deliveries

Other Duties:

Please note; this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Schedule: Monday through Thursday 8:00am-5:00pm, 36 hours per week with the possibility of 40 hours to accommodate workflow.

Qualifications:

• Knowledge of QuickBooks is required.
• Excellent attention to detail and accuracy.

• High school diploma or GED
• Preferably one year of previous office and/or administrative experience
• Construction office experience a plus
• AP/AR experience
• Great communication, listening, organizational, mathematical and time management skills
• Knowledge of office software including MS Word, Excel, Outlook and Google sheets

Physical Requirements:

• Work in a climate-controlled office setting with the ability to sit for long periods at a time
• Occasionally able to lift, push, pull, carry some medium objects weighing no more than 50 pounds
• This role routinely uses standard office equipment such as phones, copiers, faxes, scanners, etc.

Benefits and Perks:

Health package

Supplemental Insurance options

Company paid Short-term disability

Company Match Retirement Savings plan

Generous PTO program and paid Holidays

Casual work environment

Direct Deposit weekly