Office Coordinator
EgyptOn-siteFull-time
AI Summary
Manages daily operations of the New Cairo office, including vendor and supplier coordination, office maintenance, procurement, and light financial administration to ensure a smooth and welcoming workspace.
About this role
We're hiring an Office Coordinator to own the daily operations of our New Cairo office — from vendor and supplier management to internal office experience and light financial administration. You'll be the go-to person for a smooth, well-run, and welcoming workspace, working closely with local teams, contractors, and the global operations function.
Key Responsibilities
Office & vendor management
- Ensure smooth daily office operations
- Track stationery needs and purchase consumables, cleaning products, and office supplies
- Supervise cleaning, maintenance services, and third-party suppliers
- Coordinate repairs and technical maintenance of premises and equipment
- Manage vendor relationships: price coordination, requests, and invoice settlement
- Maintain documentation and archive receipts and contractor agreements
Office experience & internal operations
- Maintain cleanliness and order across work areas and common zones (kitchen, restrooms, meeting rooms)
- Organize coffee points and manage supplies (water, coffee, tea, snacks)
- Maintain the branded office environment — signage, visual identity, relaxation areas
- Welcome guests and couriers, and provide short office tours
Team support & communication
- Respond promptly to employee requests
- Liaise with managers, technical teams, and contractors
- Organize small office events (birthdays, welcome days, internal activities)
- Support employee experience initiatives, including office comfort surveys
Financial administration
- Prepare expense reports (Google Sheets, presentations, etc.)
- Monitor the office procurement budget
- Identify cost-efficient suppliers and optimization opportunities
Skills, Knowledge & Expertise
- 2+ years' experience in a similar office coordination/administration role (advantageous, not required)
- Strong organizational, multitasking, and communication skills
- A proactive, ownership-driven approach to problem-solving
- High attention to detail and accuracy
- A friendly, people-oriented mindset with strong customer-service instincts
- Comfortable working independently in a fast-paced, dynamic environment
- Confident with Google Workspace and quick to pick up new tools
- English: B2 or above (required) · Arabic: proficient (required)
Final benefits may vary depending on the location.
Skills
ARCHIVE ManagementBudget MonitoringCleaning Services ManagementContract ManagementExpense ReportingGoogle SheetsGoogle WorkspaceInvoice SettlementMaintenance CoordinationOffice Maintenance CoordinationProcurementSupplier CoordinationVendor Management
Explore related jobs
More jobs at Indrive
Similar ARCHIVE Management jobs
- Manager of the Office of the Registrar (Student Records & Archive and Records Management)Nazarbayev University · Astana, Astana
- Scan & Filing Team ProcessorPT Soci Mas · DKI Jakarta
- Document Management Scanner (Document Management, Imaging, And Archiving) [PR0065D]ProSidian Consulting, LLC · Richland, WA
Browse these categories
Market data for this role
All reports →- SeriesRole reportsOne role family at a time: how many openings, what changed this week, who is hiring, what it pays.
- SeriesSalary reportsWhat employers publish in job postings, by level and workplace. Not self-reported pay.
- Market overviewState of tech hiring, September 2026: up 4.8%Tech hiring rose 4.8% month over month in September 2026, with 411,122 new listings. Customer support and account executive roles led the growth.