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Analytic Partners

Posted 28 days ago

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Office Manager

New York, New York, United StatesOn-site

AI Summary

The Office Manager supports global offices by coordinating building maintenance, vendor services, office moves, events, and administrative tasks, while assisting HR with onboarding and providing support to Americas leaders.

About this role

Analytic Partners is a global leader in commercial measurement and optimization, turning data into expertise for the world’s largest brands for almost 25 years.
Our holistic approach to decisioning is powered by our industry-leading platform and team of experts, who help leaders make better decisions, faster – unlocking business growth and creating powerful customer connections.
With clients in 50+ countries and global offices across New York City, Miami, Dallas, Dublin, London, Paris, Singapore, Shanghai, Munich, Sydney, Melbourne, Charlottesville and Denver, we’re growing fast. And we’re looking for top talent to join us in shaping the future of analytics.
To learn more about what we do, visit analyticpartners.com – and see why we’re recognized as a Leader in the industry by independent research firms Forrester and Gartner.

The Office Manager is a part of dynamic Human Resources Team that supports the business across multiple disciples, including supporting our offices in 8 countries around the world. The team is passionate, truly cares about the impact and contribution that feeds into success at the individual, team, and overall company level.

What you’ll be doing:

  • Ensure all building systems are operational and are maintained in accordance with company policies, environmental regulations, building codes, and local/national regulations
  • Respond to building occupant maintenance/repair requests
  • Coordinate and manage repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, and janitorial work
  • Ensure vendor services are performed timely and properly and escalate issues timely
  • Obtain and review price quotes for the procurement of parts, services, and labor for projects
  • Coordinate and manage office moves, adds, and change activities
  • Meet with vendors and obtain cost estimates for space-related projects and assist with furniture setup and relocation
  • Provide coordination and support events, meeting, and conference facilities as required
  • Coordinate the delivery of amenities and supplies which include food services, food cleanup, office supplies, event set up, event tear down, IT equipment, etc.
  • Assist the Human Resources team with employee onboarding and IT access
  • Provide administrative support to Americas leaders on resourcing requests and ad hoc projects
  • Other duties that may include but are not limited to reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety, and security support

    • What we look for in you:

  • At least 3 year of prior experience in a customer service, hospitality, or administrative support role.
  • A customer-first mindset, with professionalism and discretion in all interactions.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Proactive problem-solving approach and willingness to “jump in” wherever needed.
  • Strong verbal and written communication skills.
  • Reliability and integrity when handling confidential information.
  • Ability to build positive relationships across all levels of the organization.
  • Proficiency with Microsoft Office Suite, Outlook, and basic office technology.

    • Skills

    Building Access ManagementBuilding Systems MaintenanceEvent CoordinationIT Equipment SetupMicrosoft OfficeOutlookProcurementSafety And Security ProtocolsSpace PlanningVendor Management

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