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Audinate

Posted 1 month ago

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Office Manager

PortlandHybridPart-time

AI Summary

The Office Manager supports day-to-day operations at Audinate’s Portland office, handling procurement, general office support, event planning, vendor liaison, onboarding, finance admin, and safety compliance.

About this role

Find Your Connection to Endless Possibilities

With Audinate, you’ll find your connection to the world of sound and vision.

We lead the world in AV networking media to pioneer the way people see and hear. Our products seamlessly manage hundreds of audio and video channels with one network, making us the industry standard. You’ll find us in the largest companies and institutions like the Sydney Opera House, NFL Media Headquarters, Microsoft, and even a 900-year old cathedral featured in Harry Potter.
Our core values are the foundation of everything we do: Excellence, Courage, Integrity, Innovation, and Teamwork.
If this resonates with you, this is the place for you.
What you’ll experience with us
No matter your role, you’ll feel part of our team and contribute to pioneering the future of AV so that everyone can be seen and heard. In addition to competitive pay, you’ll be part of our diverse, values-based culture. You’ll also enjoy a range of perks such as flexible working and home office support.
What you'll be working on
As Audinate’s Office Manager in Portland, you’ll be the go-to support for day-to-day operations - from keeping supplies, facilities, deliveries, events, onboarding, safety, vendors, assets, and finance administration on track to creating a positive, organised office experience for employees and visitors alike. This is a hands-on, varied role for someone who thrives on helping people, solving problems before they arise, and bringing a calm, can-do approach to a fast-moving environment.
Please note this is a part-time role of 20 hours per week.

Responsibilities

  • Procurement and management of stationary, office supplies and computer equipment
  • General office support, including answering telephone enquiries, and processing postal mail
  • Liaising with the office building management as needed to ensure the office operates effectively
  • Liasing with outside vendors for office maintenance and IT projects
  • Plan and execute company events including scheduling, catering, supplies, activities and other preparation needs
  • Provide support to the Chief Marketing Officer as needed
  • Support onboarding preparation for new employees and organize new employee welcome packs for employees in the Americas
  • Manage and reconcile the company credit card
  • Serve as US point person for the Finance team
  • Manage and execute Work Health & Safety requirements
  • Manage Americas asset and tagging

    • Requirements

  • 3+ years of experience as an office admin, preferably in a similar role at a fast-paced, growing company
  • Knowledge of Office 365: Outlook, Word, Excel, SharePoint, PowerPoint, and Teams
  • Attention to detail and accuracy
  • Superior communication skills (oral and written)
  • Effective interpersonal skills to interact with employees at all levels
  • Ability to manage and prioritize multiple projects simultaneously
  • Strong work ethic with the ability to operate autonomously and with discretion when dealing with sensitive and confidential information
  • Experience managing company credit cards, purchasing and expenses.
  • A no ego, “can-do” attitude with the ability to remain calm; proactively anticipates needs before they arise
  • Cultivates a positive, team-oriented culture in the Portland office.
  • Demonstrate our values of excellence, courage, innovation, integrity and teamwork

    • Skills

    Event ManagementExcelOffice 365OutlookPowerPointProcurementSharePointTeamsVendor ManagementWord

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