Posted 5 days ago

Office Services // Back Up Receptionist

HoustonOn-siteFull-time

AI Summary

Provides back-up front-desk and office services support, covering lunch hours and absences; greets clients, answers calls, handles mail and packages, stocks supplies, cleans conference rooms and kitchen, and assists with miscellaneous ad hoc tasks.

About this role

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

Stock and maintain kitchen, coffee/snack bar, and conference room supplies

Clean and reset conference rooms between meetings

Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons

Stock and maintain the women’s restroom, including feminine hygiene products

Clean out office refrigerator every Friday

Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)

Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences

Greet clients, answer and route calls, and maintain professional front-desk operations

Pick up, sort, and distribute daily mail; scan/email mail items as needed

Distribute incoming packages (UPS/FedEx) to secretaries

Assist attorneys, paralegals, and secretaries with mail-outs

Provide copying support for attorneys, paralegals, and secretaries

Assist with miscellaneous projects and ad hoc tasks as assigned

Experience

Prior office services, administrative, or receptionist experience (law firm experience a plus).

Strong organizational skills and attention to detail.

Excellent interpersonal and communication skills; professional and courteous demeanor.

Ability to lift/move supplies and packages (reasonable weight).

Proficiency with office equipment (copiers, scanners, postage machines).

Reliability and punctuality—must be present in office Monday–Friday.

Familiarity with mail handling, shipping platforms, and conference room management.

Ability to anticipate office needs and take initiative without close supervision.

Skills

Conference Room ManagementCopy MachineDishwasherFilingMail HandlingMicrosoft OfficeOffice EquipmentPackage TrackingPostage MachineScanner

Office Services // Back Up Receptionist

About this role

Responsibilities

Experience

Skills

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