People Operations Associate

Timekeeping:

• Follow up and track employees' working hours, daily timekeeping, and annual leave applications, ensuring accurate and timely salary calculations.

• Manage the monthly working schedule and verify it monthly.

• Check and verify the daily timekeeping database, upload consolidated files to the C&B shared folders.

• Manage and cross-check detailed lists of overtime working hours.

• Send and cross-check actual working days, additional shifts, and annual leave with employees.




PIT (Personal Income Tax)

• Collect documents for opening new PIT accounts and registering dependents.

• Coordinate yearly PIT reports and settlements.

• Create a database of income files and prepare documents for PIT deductions.

• Collect authorized permission for PIT settlement and track document files.

• Prepare income confirmation documents and PIT deduction's book of invoice.

• Print PIT settlement authorized permission and distribute documents to employees.




Labor Contracts and Appendix:

• Track and follow up on labor contracts, including first sign, renewals, and appendix signing.

• Notify departments of employees whose contracts are expiring and provide evaluation forms.

• Collect evaluation forms, scan, and upload files to the C&B shared folders.

• Cross-check labor contracts before distributing them to employees.

• Prepare employment termination documents and appendix of settlement if necessary.




Employee Administrative Management

• Manage consolidation payments such as SHUI (Social Health Insurance) and uniforms.

• Print termination decisions and settlements, submit them for approval and company stamp.

• Receive and store paper documents related to termination and settlement.

• Receive and deliver forms and documents to HR, uploading scanned files to the shared services team.

• Support document delivery to employees for signing termination and settlement forms.




Insurance

• Collaborate with the main technical HR teams to verify and cross-check changes in social insurance, medical insurance, and unemployment insurance.

• Offer guidance and advise employees on relevant insurance policies and procedures.

• Compare insurance schemes and programs.

• Perform the closing for the social insurance book.

• Update changes in PVI insurance and distribute PVI insurance cards to employees.

• Act as the key contact for benefits schemes and consulting.




Reports: Prepare monthly/periodic internal payroll reports, cost reports, PIT reports, and other statutory reports for relevant authorities.




Other Responsibilities

• Support HR Manager in developing and implementing C&B policies, reward and recognition programs, loyalty schemes, healthcare packages, disciplinary actions, etc.

• Assist HR Managers in implementing team projects and initiatives, including salary surveys, annual salary reviews, performance evaluations, promotion programs, etc.




Others: Ad-hocs tasks/ works assigned by Line Manager.