PMO Coordinator

Scorpios

Scorpios is a growing hospitality brand that brings people together around music, food, and mindfulness — always within a stunning natural landscape. Taking inspiration from the culture and history of its location, each project is intended as a platform for local creatives to exhibit their talents as well as a hub for the global Scorpios community to gather. Since its opening as a beachside music venue on Mykonos in 2015, Scorpios has grown into a global lifestyle hospitality brand with expanded offerings. Scorpios is now looking to build a highly dedicated team to drive the brand to its highest potential.

Job Description

The PMO Coordinator runs the Project Director’s office for the project, coordinating across the four project teams — Delivery, Design Management, Brand & Ops and Finance. The role owns the weekly leadership one-pager and the project decision log, keeps cross-team actions moving through the escalation ladder, and is the organisational backbone of the weekly project management rhythm.

Opportunities For All

Scorpios was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Scorpios is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Key Responsibilities

• Prepare the weekly SteerCo one-pager consolidating progress, decisions needed, risks and hiring status from all four teams.
• Own and maintain the project decision log, recording every SteerCo decision per entity (owner / brand).
• Organise and coordinate the Weekly Project Management meeting: agenda, inputs, minutes and follow-up actions.
• Chase cross-team actions through the escalation ladder and keep owners accountable to deadlines.
• Feed and maintain the project management platform (ingenious.build) for the PD office — dashboards, registers and reporting modules (system owned by the Construction & Design Manager).
• Support the Project Director in preparing leadership materials, briefings and correspondence.
• Coordinate calendars, meeting cadence and cross-team communication across Athens and the Mykonos site.
• Apply the project filing rules and naming conventions on SharePoint; keep the PD office documentation current.
• Support onboarding of new project team members.

Key Performance Indicators

• Weekly one-pager issued on time, every week, with complete inputs from all four teams
• Decision log current at all times — zero undocumented SteerCo decisions
• Action-list closure rate and average age of open actions
• Meeting minutes issued within 24 hours of each session

Qualifications

• 3–6 years of experience in project coordination, PMO or executive-office roles — construction, real estate or hospitality environments are an advantage.
• Excellent written English and Greek; confident preparing leadership-level documents.
• Advanced Microsoft Office (Excel, PowerPoint); experience with project management platforms (ingenious.build or similar) is a strong plus.
• Highly organised, discreet and comfortable chasing senior stakeholders.
• Approximately 20%–40% travel to the construction site (Mykonos)
• Bachelor’s degree in engineering, business administration or related field preferred.

Benefits

Scorpios provides a competitive salary and a comprehensive benefits package. Joining our team means being part of a vibrant, dynamic work culture that champions our vision and values.

Νοte: Please submit your CV in English.