PMO Coordinator

Sudan’s Policy Advisory Group (SPAG) is an independent, voluntary-based, and non-partisan group of Sudanese experts who provide an essential practitioner perspective on emerging social, political, and development contexts. SPAG offers advice on maximising the contribution of policy advocacy and research in policymaking, toward building a new strategic roadmap for the Republic of Sudan.

Sudan Vision 2030 is a policy-based project for a multistage national strategic vision that represents Sudanese people’s aspirations for a better future. The vision aim at creates the needed shift to transform Sudan into a leading country in Africa by the year 2030. From the economy to governance, and the rule of law to repositioning Sudan on the global agenda, Sudan Vision 2030 demonstrated a solid commitment and a national passion for change and development.

Under the overall guidance and supervision of the Executive Project Manager, the Project Coordinator has the overall responsibility for providing overall supervision of the project activities. S/He will coordinate project activities with relevant team leaders and project managers.

The Project Coordinator contributes to the successful completion of project activities across various portfolios and project, and S/he is responsible for the administration and implementation of ABS II project outputs and activities.

 

Responsibilities

As delegated by the Executive Project Manager, the Project Coordinator will work to perform the following tasks and duties:

• Support the design and implementation of the project plan and related sub-plans and ensure timely and good-quality implementation of work plan activities.
• Build, motivate and lead a high-performing project team; coordinate and supervise the work of the project personnel.
• Continuously monitor progress against the approved work-plan; Identify changes in the external environment and promptly agree on necessary solutions/actions (ex. related to the planning and implementation of activities, need for new activities).
• Manage requests for the provision of project resources, in collaboration with the Resource Planning & Management Division.
• Monitoring of progress and risks, ensuring that changes are controlled, and problems addressed, and report on progress, including measures to address challenges and opportunities.
• Manage and monitor project risks and submit new risks to the Project Governance Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log.
• Organize regular Status meetings and perform regular progress reporting to the Project Governance Board as agreed.
• Capture lessons learned during project implementation – a lessons learned log can be used in this regard.
• Facilitate and participate in regular internal meetings, and training events.
• Oversee and facilitate staff training for project staff to enable them to perform at the required level.
• Coordinate an exit strategy at least 6 months ahead of the project closure date; ensure closure of the project is done according to the established procedures.

Qualifications

Skills and Experience

• Experience in results-based project implementation and management.
• Experience in managing teams and promoting their capacity development.
• Prior experience with international development and/or non-profit organizations, and/or working in a start-up business environment is required.
• Excellent verbal and written communications, networking, and presentation skills (in English).
• Excellent organizational skills and attention to detail.
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

 

Personal Characteristics

The successful candidate will be:

• Committed to, and enthusiastic about the mission and vision of Private Office.
• A strategic thinker who is adept at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes.
• Outgoing, straightforward, and creative.
• Able to work independently and take initiative.
• Results oriented.
• Team-focused, enjoy working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success.
• A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.

 

Competencies

• Professionalism.
• Planning and Organizing.
• Communications skills.
• Client orientation.

 

Functional Competencies

• Shares knowledge and experience, and actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
• Ability to administer and execute administrative processes and transactions.
• Ability to extract, interpret, analyze data, identify and resolve operational problems
• Ability to perform work of confidential nature and handle a large volume of work.
• Ability to supervise and train support staff.
• Focuses on result for the client and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control even under pressure.

 

Education

First-level degree or equivalent in professional areas directly related to the project such as environmental studies, development, programme management, or meteorology.

 

Language

Fluency in spoken and written Arabic and English is essential for this position.

 

Additional Considerations

• Applications received after the closing date will not be considered, and only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the Private Office.

Additional Information

Applications received after the closing date will not be considered, and only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

The incumbent is responsible for abiding by security policies, administrative instructions, plans, and procedures of the Sudan Vision 2030.