Procurement Project & Planning Senior Officer

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Procurement planning and support activities • Perform the work plan through following activities: o Receive, review and clarify all user request budget and specification o Coordinate with certain vendor o Provide the support expat permission and manage outsourcing, ISS, etc o Manage procurement income from all lease in related with certain unit o Coordinate with purchasing department in related to payment o Ensure the completeness of all data/records of payment and coordinate it with finance directorate • Build and maintain relationships with key vendors in order to support the efficiency and effectiveness of the procurement process • Vendor coordination • Manage and improve certain vendor request • Responsible for clarification implementation of consumable budget stock & non stock to all business unit in arrangement budget period for next year • Review and approve SPB & SPHT that received by procurement support • Perform consumable budget stock & non stock request validation received by procurement support • Monitor and control warehouse stock materials availability • Vendor evaluation and provide further suggestion for vendor continuance/change required and/or adjustment • Control the stock & non stock usage for each directorate/rectorate/faculty/LL • Provide advice and input to user about materials needed based on purchasing price evaluation • Approve the price pitching process for certain transaction • Evaluate the procurement support performance toward user • Represent companies in negotiating contracts and formulating policies for certain vendor (e.g., ISS, Security, Calmic, Parkir 52, Antena, etc) • Arrange appropriate sourcing strategies to control the company's purchased certain material costs (e.g., ISS, Security, Calmic, Parkir 52, Antena, etc) • Responsible to review and evaluation of internal processes to achieve continual improvement • Resolve certain vendor or contractor grievances, and claims against vendors • Ensure the effective implementation of policies and procedures General Activities • Prepare the comprehensive report of procurement activities to report it to procurement manager • Perform and complete other tasks as assigned by managers • Provide periodic report to direct supervisor • Suggest improvement process related to procurement activities (especially that can enhance time effectiveness and cost efficiency) • Perform activities related to quality Management System • Record and maintain all documents related to procurement programs C. Human Resources Management • Propose various development program for own development (e.g., training, workshop) • Participate in selecting candidates for the procurement outlet area. Requirements : • Minimum Bachelor degree (S1) • Minimum 2 years of working experience in senior staff, or • Minimum 4 years of working experience

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