Program Administrative Supervisor (Employment Services)

Program Administrative Supervisor

Southside Unlimited – Employment Services
Location: Sacramento, CA
Pay: $30.66 per hour
Schedule: Monday–Friday, with required availability for some evenings and weekends each month

About the Position

Southside Unlimited is looking for an organized, dependable, and solution-oriented Program Administrative Supervisor to support our Employment Services Department.

This position works closely with the Director of Programs and Employment Services Supervisors to keep program information, reporting, documentation, deadlines, and administrative systems organized and on track.

This is not a traditional direct-supervision position. The position does not have regular direct reports or ongoing responsibility for employee performance management. However, the Program Administrative Supervisor will serve as an On-Call Supervisor when needed to support staff, Job Seekers, and daily department operations.

This is a great opportunity for someone who enjoys organization, problem-solving, data, systems, and helping a team succeed.

Key Responsibilities

• Prepare and maintain program reports, spreadsheets, dashboards, and tracking systems.
• Track program requirements, deadlines, referrals, employment outcomes, PIP/CIE milestones, and other key department measures.
• Review documentation and information for accuracy, completeness, and consistency.
• Follow up on missing or overdue information.
• Assist with Regional Center, DOR, contract, audit, and monitoring requirements.
• Provide administrative and quality support to supervisors and staff.
• Create and improve forms, templates, tracking systems, and department processes.
• Identify gaps, recurring problems, and opportunities for improvement.
• Assist the Director with department projects, planning, reporting, and follow-up.
• Maintain confidentiality and handle sensitive participant, employee, and organizational information appropriately.
• Serve as On-Call Supervisor when needed, providing immediate support with staffing, scheduling, Job Seeker, jobsite, or staff concerns.
• Respond appropriately to urgent situations using a person-centered approach and established department practices.

What We're Looking For

We are looking for someone who is:

• Highly organized and detail-oriented.
• Dependable with strong follow-through.
• Comfortable managing multiple priorities and deadlines.
• A strong problem solver who looks for solutions.
• Able to work independently with limited direction.
• A strong written and verbal communicator.
• Comfortable working with data, spreadsheets, reports, and technology.
• Professional and able to maintain confidentiality.
• Comfortable working with leadership, supervisors, staff, Job Seekers, and community partners.
• Able to use sound judgment and make appropriate decisions when serving as On-Call Supervisor.

Qualifications

Required:

• High school diploma or equivalent.
• Experience in administration, program support, data management, reporting, human services, nonprofit work, or a related field.
• Strong organizational, communication, and follow-through skills.
• Proficiency with Microsoft Office, Excel, Google Workspace, and Google Drive.
• Ability to work with spreadsheets, databases, dashboards, and tracking systems.
• Ability to manage confidential and sensitive information appropriately.
• Valid driver's license, current auto insurance and registration, and reliable transportation.
• Ability to comply with Southside Unlimited's drug-free workplace policy.
• Availability to work some evenings and weekends each month as part of the position's regular scheduling requirements.

Preferred:

• College education or relevant experience.
• Experience working with individuals with disabilities.
• Experience with Regional Center, Department of Rehabilitation (DOR), Employment Services, or other publicly funded programs.
• Experience with program reporting, quality assurance, compliance, or outcome tracking.
• Experience creating reports, spreadsheets, dashboards, or tracking systems.

Why Join Southside Unlimited?

At Southside Unlimited, we believe people with disabilities should have opportunities to work, contribute, build relationships, and be active members of their communities.

As the Program Administrative Supervisor, you will play an important role in helping our Employment Services team stay organized, effective, and focused on the people we support.

If you are someone who enjoys creating order, solving problems, improving systems, and helping a team succeed, we would like to hear from you.

Apply today to join the Southside Unlimited Employment Services team.