Project Coordinator

Viv Technologies

At Viv Technologies, we’re passionate about the power of digital transformation done right. That means continuously improving our home care software platform, built specifically for multi-site home care operators. We’re proud to support some of North America’s biggest home care operators. Together, we help tens of thousands of clients safely age in the comfort of their homes.

Job Description

We are seeking a highly organized, execution-focused Project Coordinator to support the onboarding of a large enterprise customer. Reporting to the Vice President of Strategic Initiatives, this role will partner closely with internal and external stakeholders to ensure a coordinated, on-time, and high-quality rollout for active strategic initiatives.

We are only considering candidates who reside in or are in easy reach of the Greater Toronto Area (GTA) as in-office work will be required periodically. The office is located within a five minute walk of Union Station.

What You’ll Do

• Own and maintain the master implementation plan, including milestones, dependencies, and timelines.
• Drive weekly execution cadence: attend internal and client-facing meetings, track status, and follow up on action items.
• Keep all workstreams (product, integrations, data migration, training, support readiness) aligned and on track.
• Track deliverables and proactively push owners to completion.
• Identify risks, blockers, and scope gaps early; maintain a clear risk log and mitigation plans.
• Escalate issues with context, urgency, and recommended actions.
• Prepare materials and agendas for client meetings and ensure client commitments are tracked and delivered.
• Maintain clear documentation of decisions, timelines, and ownership and build lightweight reporting (status updates, dashboards) to prevent dropped balls across a complex onboarding.

Qualifications

Must Have

• 3 to 5 years in project coordination, implementation, or operations roles.
• Strong organizational skills and excellent follow-through.
• Proven ability to manage multiple stakeholders and competing priorities.
• Excellent written and verbal communication.
• Comfortable operating in ambiguity and fast-moving environments.

Nice to Have

• Experience with SaaS implementations or customer onboarding.
• Exposure to healthcare or home care environments.
• Familiarity with Jira, or similar project tracking tools.

What We Offer

• Competitive salary and benefits.
• A flexible and energetic corporate culture that works with your lifestyle.
• A chance to work with a strong team that values the opinions of every member.

We embrace the uniqueness and perspectives of the community of people who work here and the clients for whom we care. Fostering an environment that reflects and supports diversity, equity, and inclusion is one important way in which we do this.

We welcome candidates with disabilities. Related questions/requests may be sent to hello@vivtechnologies.com.