Project Coordinator (PR25065)

Job # PR25065

**Job Title ** Project Coordinator

**Office Location ** Houston, TX

**Business Function/Department ** Logistics & Procurement/Project Coordination

**Sales Territory, if applicable **

**General Role Description **

Process, expedite, and ship equipment, software, and documentation to integrators, vendors, and clients worldwide, ensuring that contract and trade compliance requirements are met .

**Role Accountabilities **

• Evaluate commercial Terms and Conditions (T&C's) of client contracts and Purchase Orders (PO’s); resolve, refer, or escalate discrepancies and omissions to appropriate personnel as necessary

• Compare ERP data to contracts and PO commercial T&C's, identify errors and omissions, and notify appropriate personnel

• Evaluate all client PO/Contract requirements related to shipment of equipment, including, but not limited to, billing and revenue milestones, payment securities, shipment and documentation requirements; manage all efforts to execute; and escalate issues to Senior Project Coordinator as necessary

• Generate draft Letters of Credit (LC's), Standby Letters of Credit (SBLC’s) and Surety Bonds, and submit to Senior Project Coordinator for approval

• Execute the LC, as approved by the Senior Project Coordinator

• Create, manage, issue, and reconcile invoice milestones including deferrals, multi-currency and taxes across multiple projects

• Record revenue in ERP, verifying contract requirement fulfillment with project leader and/or engineering managers when necessary

• Ensure client issues related to commercial documents, invoices, receivables, PO, and schedules are resolved and communicated to clients, escalating to Senior Project Coordinator as necessary

• Identify, resolve and communicate resolutions to client delivery issues, escalating unresolved issues to Senior Project Coordinator

• Advise Sales Managers, Project Managers, and clients on proper information required to generate LC's, SBLC’s and Surety Bonds that are executable and complete, as assigned

• Advise company personnel on appropriate methods to set up and execute orders and change orders, efficiently and cost effectively

• Create and monitor billing related milestones over the course of the project lifecycle, updating the ERP accordingly

• Generate draft Pay Applications and Lien Waivers as required, review with Senior Project Coordinator as needed, and submit to manager for approval

• Arrange the most cost-effective means of domestic and international shipping and storage in collaboration with Logistics Administrator, based on the project requirements, negotiating where appropriate for optimal cost, quality, and schedule

• Monitor project schedules, identify high risk shipments, and recommend and implement solutions

• Analyze freight forwarder’s packing schedule, assist in level loading their factory and forecasting upcoming packing/shipping workload, as necessary

• Review assigned business reports, identify potential problem and risk items, validate with appropriate personnel, recommend and implement solutions, and make necessary corrections

• Run export determination process, and research and resolve identified errors

• Generate commercial invoices, packing lists and other required documentation and supply to internal and external project stakeholders

• Create import/export documentation for international shipments in compliance with all applicable laws and trade regulations

• Advise internal personnel on international trade requirements to ensure commercial documentation is compliant

• Coordinate efforts of a cross-functional team of client, supplier, Logistics Administrator, packer, freight forwarder, carrier, Trade Compliance, customs broker, and BU operations team to ensure timely delivery of product

• Determine total freight cost exposure of projects and provide to project operations and sales personnel when necessary

• Review and approve freight forwarder invoices

**General Employee Accountabilities **

• Bring full effort to bear on tasks assigned by manager

• Give manager best advice

• Give earliest notice when work cannot be delivered as specified

• Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

• Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

• Comply with all Company policies, practices, and procedures and all regulations and laws

• Recommend viable improvements proactively

• Ensure effective utilization of business tools and processes

Requirements

**Minimum Qualifications **

• Bachelor’s degree in related field or equivalent education and/or work experience

• 1 year of experience in project coordination or internal/external client service

• Demonstrated knowledge of contract terminology

• Excellent keyboarding and computer literacy skills

• Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

• Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

• Demonstrated continuous improvement in areas of responsibility

• Proficiency in Microsoft Windows, Excel, Word, Outlook, and an ERP

• Availability to travel less than 5%

**Preferred Qualifications **

• Demonstrated experience reviewing and evaluating contract T&C’s, including billing terms, penalties, contract value, milestone payments, LC’s, SBLS’s/Surety Bonds, pay applications, lien waivers and International Commercial Terms (INCO)

• Demonstrated experience requiring application of international shipping policies

• Proficiency in an international shipping document creation and/or trade management software

• Proficiency in Oracle E-Business Suite Projects and/or Order Management

Link to TMEIC Corporation Americas website:https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.

EEO/AA/M/F/Vet/Disability Employer