Senior Executive Assistant (Night Shift) - Remote - Hybrid Set

Requirements

We are looking for a proactive and detail-oriented Senior Executive Assistant with strong background of calendar management experience to join our team. In this role, you will be mainly responsible for ** efficiently managing schedules and coordinating internal and external client meetings** while supporting smooth communication and operations. The ideal candidate is highly organized, demonstrates strong management skills, communicates clearly, and ensures seamless coordination between team members and clients.

Key Responsibilities:

• Schedule and coordinate **internal and external client meetings **, ensuring optimal use of time and resources.
• Maintain an up-to-date calendar and **manage conflicting schedules with precision **.
• Communicate professionally with clients and internal teams via email, phone, and messaging platforms.
• Send reminders and follow-ups to ensure attendance and preparedness for meetings.
• Assist with **administrative tasks related to meeting management **, including document preparation and internal communication.
• Manage administrative workflows efficiently, ensuring smooth day-to-day operations.
• Support team efficiency by **prioritizing tasks, delegating appropriately, and managing time-sensitive requests **.
• Experience with Airtable is a plus!

Requirements:

• 1–2 years of experience in scheduling, coordination, or administrative support.
• Excellent written and verbal communication skills in English.
• Strong organizational and **management skills **, with attention to detail and the ability to oversee multiple schedules simultaneously.
• Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
• Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.
• Positive, professional, and proactive attitude.

Benefits

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Vacation leave credits.
• HMO Package for the employee and two dependents.
• Reimbursable internet charges.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in Ortigas where the whole team meets once a month at a minimum.