Tender Specialist

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About the opportunity

Your tasks include

• Managing the full lifecycle of US public sector tenders, from opportunity identification and bid qualification through submission, evaluation support, award administration, and post-award coordination.
• Preparing, reviewing, and submitting compliant tender responses while ensuring accuracy, completeness, adherence to solicitation requirements, and timely delivery of all supporting documentation.
• Monitoring government procurement portals and solicitation channels, maintaining vendor registrations, certifications, and annual renewals to ensure uninterrupted eligibility for participation in public sector opportunities.
• Coordinating with Sales, Commercial Contracts, Legal, Finance, and other stakeholders to gather required information, align pricing and contract requirements, and drive successful tender execution.
• Maintaining accurate tender-related records, documentation, and transactional data in Salesforce and other business systems to support reporting, compliance, audit readiness, and operational visibility.
• Identifying, assessing, and escalating operational, compliance, or submission risks while recommending appropriate mitigation actions to support successful outcomes.
• Driving continuous improvement by developing standard operating procedures, supporting onboarding and knowledge sharing activities, and providing tender insights and performance metrics through stakeholder reviews and business reporting.

Your profile

• Bachelor's degree in Business Administration, Marketing, Supply Chain, Life Sciences, Healthcare Administration, or a related field; equivalent professional experience may also be considered.
• Minimum 2 years of experience in bid coordination, tender management, sales operations, contract administration, customer operations, or a similar deadline-driven business support function.
• Experience supporting public sector procurement processes, government contracting activities, and procurement portals such as SAM.gov is strongly preferred.
• Demonstrated ability to manage multiple concurrent priorities while maintaining exceptional accuracy, organization, attention to detail, and adherence to deadlines.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint; experience with Salesforce.com, SAP, Adobe Acrobat, or comparable business systems is preferred.
• Strong written and verbal English communication skills with the ability to collaborate effectively with US-based stakeholders and confidently challenge incomplete or unclear information in a constructive manner.
• Self-motivated and collaborative professional with strong problem-solving abilities, capable of working independently under the guidance of a remote manager and partnering effectively across cross-functional teams.