Upfit Specialist & Fleet Operations Buyer

Your Mission:

Your mission is to serve as the day-to-day vehicle upfit and dealership purchasing contact on Inspiration Mobility Group's vehicle acquisition team. You’ll provide comprehensive fleet management support that optimizes vehicle procurement, upfit design, and delivery operations. This role is responsible for managing the full vehicle lifecycle - from OEM ordering and factory coordination to upfit specification and vendor management - while delivering cost-effective solutions that balance operational requirements, budget constraints, and timeline demands. You will leverage your knowledge of vehicle upfit design, OEM incentive negotiation, out-of-stock sourcing, and vendor performance to help manage and deliver efficient fleet deployments with minimal downtime.

You will report to: Sr Director of Vehicle Procurement

Key Responsibilities:

Upfit Specifications and orders– 50% of your time will be:

• Collaboratingwith upfit vendors and internal departments to coordinatevehiclecustomization and equipmentinstallations
• Managingquotes and POs for upfit services, ensuring specifications meet fleet standards and operational needs

• Schedulingupfit timelines to minimize vehicle downtime and ensuretimelyfleet deployment

• Inspectingand documentingcompleted upfits for quality assurance and compliance with contract specifications

• Troubleshootingupfit issues and coordinatingremediation or warranty claims with vendors

OEM Ordering Support- 30% of your time will be:

• Coordinatingwith manufacturers on direct vehicle orders, managing specifications, delivery schedules, and order modifications

• Processingand trackingOEM purchase orders throughtheentire procurement cycle, from requisition through delivery

• Communicatingwith OEM representatives to resolve delivery delays, defects, and warranty issues

• Maintainingaccuraterecords of OEM orders and ensuringalignment with fleet requirements and budget constraints

• Expeditingorders when needed to meet operational timelines and fleet deployment schedules

Stock Purchases- 10% of your time will be:

• Managinginventory procurement for fleet vehicles and components, balancing cost optimization with availability and lead time requirements

• Developingandmaintainingrelationships with multiple suppliers to ensure competitive pricing and favorable terms on stock purchases

Transportation Coordination & Support- 10% of your time will be:

• Arranginglogisticsfor vehicle delivery, including freight carriers, specialized transport, and inboundlogisticscoordination

• Trackingshipments and managingdelivery schedules tooptimizefleet receiving and storage capacity

• Coordinatingwithlogisticspartners to ensure vehicles arrive safely and on schedule

• Supportingtransportation cost management through carrier negotiation and freight optimization

• Servingas primary contact for fleet transportation issues, resolvingdelaysand addressinglogisticsconcerns

Who You Are:

• You are an expert on upfit specifications, fitment guidelines, and knowing which upfit facilities to engage with

• You have 5-7 years' experience in FMC purchasing and upfit

• You are a self-starter who embeds yourself into the business, anticipates team needs, and starts delivering before anyone asks you to do so

• You have strong verbal and written communication skills, have experience consulting directly with clients, and can synthesize data into thoughtful and understandable drafts of memos, emails, and presentations

• You are adept at juggling numerous projects simultaneously and still hitting your deadlines

• You have exceptionally strong PowerPoint and Excel skills

• Industry experience in transportation, leasing, automotive or fleet applications, or vehicle rentals is preferred

• Bachelor of Science or Bachelor of Arts degree is preferred
• Our core values (see below) are part of your inherent DNA, and you have many examples of when you demonstrated these values in your career

Salary: $65,000 - $85,000 + bonus eligible

Location: This role is remote eligible. However, we have an office in Washington, DC. Our in-office team works from our Dupont Circle office Tuesday through Thursday. Remote work on Mondays and Fridays is voluntary, and employees are welcome to work from the office if they’d prefer.

Why You’ll Love Working Here:

At Inspiration Mobility, you won’t just fill a role—you’ll help build the company. We’re a fast-growing, mission-driven team tackling real, complex challenges at the intersection of transportation, energy, technology, and finance. You’ll have the autonomy to take ownership, move quickly, and turn ideas into action, with leadership that values pragmatism, creativity, and momentum. We believe in clear accountability, low ego, and learning as we go—giving you the chance to shape how we operate, scale, and win, while doing work that has a meaningful impact on the future of mobility.

Our Core Values:

Inspiration’s culture is based on a shared respect for our core values described