Posted 1 month ago
Virtual Assistant California, United States
Online River LLCRemotePart-time
AI Summary
An Administrative Assistant supports scheduling, reporting, and vendor coordination, serving as a point of contact and handling administrative tasks for executives and senior staff.
About this role
As an Administrative Assistant you'll: Assist with scheduling for executives and other staff as necessary; Assist finance director with reports, collecting data, etc; Manage and post job-ads across internal and external platforms; Serve as the primary point of contact and manage relationships with building management and vendors; Negotiate and manage vendor contracts
Key Responsibilities
- Answer and direct phone calls, emails, and other inquiries.
- Organize and schedule appointments and meetings.
- Maintain contact lists, files, and records.
- Prepare reports, presentations, and memos.
- Assist in the preparation of regularly scheduled reports.
- Order office supplies and maintain inventory.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Assist with various administrative tasks such as data entry, proofreading, and project coordination.
Skills, Knowledge & Expertise
- 2 to three years experience as an Administrative Assistant or Office Admin Assistant
- Excellent time management skills and ability to prioritize work
- Strong organizational skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
- Excellent written and verbal communication skills
This is a great opportunity for someone who enjoys multitasking in a dynamic and fast-paced environment.
Skills
ExcelMicrosoft Office SuitePowerPointWord
