Accounts Payable Supervisor

Key Responsibilities

Operational Accounts Payable Management

• Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution.
• Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations.
• Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers).
• Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies.
  
  

Financial Controls & Compliance

• Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations.
• Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts.
• Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable.
• Maintain clean audit trails for internal and external audit reviews.
  
  

Vendor & Stakeholder Management

• Serve as the primary point of contact for vendor inquiries, maintaining professional relationships consistent with 5-star luxury hospitality standards.
• Collaborate with the Procurement, Receiving, and Food & Beverage departments to align invoice processing with received goods and services.
• Review petty cash disbursements and employee expense reports, ensuring adherence to internal approval matrixes.

Team Leadership & Continuous Improvement

• Supervise, guide, and train Accounts Payable Officers/Clerks.
• Identify opportunities to streamline AP processes, digitalize workflow tracking, and reduce processing times.
  
  

Skills, Knowledge & Expertise