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Klivvr

Posted 13 days ago

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Administrative Assistant

CairoOn-siteFull-time

AI Summary

Provides day-to-day administrative and documentation support to the CEO Office, handling document preparation, filing, signature tracking, correspondence, and routine office tasks while maintaining confidentiality.

About this role

We are hiring an Administrative Assistant to provide day-to-day administrative and documentation support to the CEO Office. This role is responsible for document preparation, filing, and signature tracking, coordinating correspondence, and handling routine administrative tasks, while maintaining strict confidentiality of sensitive CEO and company information.

What you will do:

  • Prepare, format, print, scan, and organize CEO Office documents; maintain electronic and physical filing systems.
  • Track documents submitted for CEO signature (date received, department, action required, status, date returned) and follow up on missing documentation.
  • Handle routine CEO Office administrative requests, document delivery/collection, meeting prep, travel/expense paperwork, purchase requests.
  • Maintain records of incoming/outgoing correspondence and route requests as instructed.
  • Support Board/legal administration as needed preparing resolutions for signature, archiving records, tracking originals, coordinating couriers.

  • 1–3 years of experience in an administrative or executive support role.

  • Strong organizational skills with high attention to detail.

  • Excellent communication and interpersonal skills, with the ability to communicate effectively and professionally with stakeholders at all levels.

  • Proficiency in MS Office (Word, Excel, and Outlook).

  • Strong written and verbal communication skills in both English and Arabic.

  • Ability to handle confidential information with discretion and professionalism.

  • Strong follow-up, coordination, and time-management skills.

  • Bachelor’s degree in Business Administration or a related field.

    • Skills

    ArchivingBoard ResolutionsCorrespondence ManagementDocument PreparationDocument PrintingDocument ScanningExcelFiling SystemsMeeting PrepMicrosoft OfficeOutlookPurchase RequestsSignature TrackingTravel/expense PaperworkWord

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