Board Support Administrator

Key Responsibilities

• Transaction management, to include the coordination and scheduling of monthly and quarterly Board, Committee and Shareholder meetings, attending either in person or via telephone;
• Distribute finalised minutes to Directors/Investment Managers in line with best practice and regulatory requirements;
• Create and maintain a detailed schedule of upcoming meetings whilst maintaining a focus on timelines, including the creation and distribution of meeting notifications, agendas, correspondence, ratification items and board packs;
• Manage post-meeting actions efficiently and accurately whilst ensuring files and records remain current;
• Maintain minutes and corporate records, facilitate client access to the statutory records and minute books and other relevant documents through our secure online portal, Ogier Connect;
• Liaise closely with, and establish working relationships with the Directors, client entities and their service providers (where appropriate) in verbal, written and electronic correspondence to ensure timely delivery of a high quality of service;
• Respond to queries from clients and service providers in a timely manner;
• Record billing details in database and create invoices as necessary;
• Provide assistance to Managers and internal Directors to ensure client portfolios are compliant;
• Facilitate the smooth running of board meetings from inception to completion.

Skills, Knowledge & Expertise

• 1-3 years' Board support and / or EA experience within a legal or financial services environment;
• Highly proficient in spoken and written English;
• Fast and accurate typing skills with attention to detail - audio and copy;
• Proficient in MSOffice and Microsoft applications, including Outlook;
• Administrative and document management experience;
• Excellent organisational skills, with a disciplined approach to documentation;
• Ability to efficiently manage own time and effectively prioritise workflow;
• Experience in drafting professional correspondence;
• Demonstrates ability to effectively liaise with third parties including clients;
• Experience in working to tight reporting deadlines and meeting demanding client obligations; and
• Ability to adhere to the highest level of confidentiality at all times.

Benefits