Corporate Administrator

Corrieri Cilia is a fast-growing tax and legal practice active in the financial services and international business sectors, and we’re seeking to add a Corporate Administrator to our exceptional team. This pivotal role requires a candidate with a solid background in corporate administration, excellent English communication skills, and a proactive approach to managing client portfolios.

If a flexible working environment, guided leadership and training, support towards your professional development, and the opportunity to build your network and grow in your career are important to you, this could be a great role for you!

Job Details

As a Corporate Administrator with our company, you will oversee day-to-day company administration responsibilities for a diverse, international client portfolio spanning a range of industries. You will act as a main point of contact for the clients in your portfolio, becoming a trusted and valuable consultant to them, and collaborating closely with our legal, compliance, accounting and tax departments.

The chosen candidate will be responsible for the following tasks:

• Managing a number of client portfolios, cultivating and maintaining relationships with the company’s clients, promptly addressing their queries and requests.
• Performing general corporate administration duties and assisting with compliance matters, such as the collection of due diligence conducted as part of our know your client (KYC) procedures.
• Drafting corporate documents for review and arranging for their execution and filing.
• Preparing and submitting requisite documentation to authorities for company registrations and managing structural changes within existing companies (e.g., share transfers, directorial changes).
• Ensuring compliance with deadlines for filing annual returns, annual BO confirmations, and other statutory forms.
• Maintaining accurate company registers.
• Assisting clients with the opening of bank accounts and liaising with banks and financial institutions;
• Attending client meetings and providing administrative support as necessary.
• Liaising with other departments within the company to streamline operations and ensure seamless service delivery.
• Liaising with the Malta Financial Services Authority, Malta Business Registry and other relevant authorities.

Applicants should have the following minimum qualifications and skills:

• Minimum of 2 years' experience in a corporate administration role in Malta.
• Excellent verbal and written communication skills in English; proficiency in other languages is advantageous.
• Sound knowledge of relevant statutory regulations and compliance procedures.
• Strong proficiency in Microsoft Office tools and exceptional computer literacy.
• Ability to thrive in a fast-paced work environment while managing multiple tasks efficiently.
• Demonstrated commitment to maintaining confidentiality, integrity, responsibility, and professionalism.

What We Offer

Aside from being part of a great team, you’ll qualify to receive our robust benefits package, which includes:

• A flexible, hybrid work schedule (three days in-office and two days remotely per week);
• Private health insurance - a comprehensive Private Hospital plan;
• Regular team-building activities and social events;
• Health and Wellness Benefits – a fully paid, unlimited, on-site gym membership or an annual Health and Wellness cash allowance;
• Reduced Summer Hours on full pay – our office closes at 14:00 on Fridays from June through September;
• Free underground parking;
• Competitive salaries, performance bonuses, and regular appraisals;
• Employee referral bonus, rewarding you for successful candidate referrals;
• Opportunity to participate in the company’s occupational pension scheme, supporting long-term financial wellbeing;
• Tenure-based rewards policy, recognising employee loyalty through a combination of additional paid time off and monetary rewards;
• Opportunities for development, growth, and advancement within the company;
• Opportunities to attend seminars, conferences, networking, and training events, fully paid for by the company;
• Exposure to working with international clients across a wide range of industries;
• Ultra-modern, luxury penthouse offices with panoramic views, 550 square metres of outdoor terraces, and dedicated dining and relaxation areas;
• Coffee, fruit, and breakfast snacks;
• An agile, vibrant, and multicultural company.