Executive and Personal Assistant

Job Description

Thunder Supply will never use text or chat applications to conduct interviews. We have a thoughtful and interactive interview process that includes an initial recruiter phone screen and several video-based/face-to-face interviews with our hiring teams. Communications will always be conducted by thunder-supply.com domain names.

About Thunder Supply:

Thunder Supply is a leading Procurement and Supply Chain services provider, based in Iraq, Jordan, and Dubai.

We provide Sourcing , Procurement and Supply chain services to our clients in the Oil and Gas industries.

We continuously explore and develop new ways to make the Supply Chain process easy and simple for our Clients.

About the role:

This is a high-trust role supporting the company's leadership team in both professional and personal matters. The Executive & Personal Assistant will be responsible for managing schedules, coordinating communications, organizing travel and events, tracking key action items, and providing personal assistance to ensure the smooth operation of both business and personal commitments.

What you will work on:

• Manage Executive Schedules: Ensure that all meetings, appointments are coordinated smoothly, manage executives emails, letters, and phone calls on behalf of the executive in order to ensure that all communication is professional, timely, and organized to optimize the executive's time and productivity.
• Support executive productivity: Managing priorities, coordinating schedules, streamlining administrative processes, ensuring that executives have the necessary support to focus on strategic objectives and drive business success.
• Track and Follow Up on Action Items: Maintain executive action trackers, follow up with internal and external stakeholders, and ensure commitments, deadlines, and deliverables are completed on time.
• Coordinate Meetings: Attend and document key points from meetings, distribute minutes, and track action items in order to ensure that follow-up tasks are completed, and all stakeholders are informed.
• Prepare Documents and Reports: Ensure that all necessary documents, presentations, and reports are accurately prepared and organized in order to meet deadlines and support decision-making.
• Manage and maintain official company documentation: by monitoring renewal deadlines for licenses, permits, registrations, and other statutory documents, ensuring timely renewals, accurate recordkeeping, and compliance with regulatory requirements.
• Coordinate Travel and Events: Ensure that travel arrangements, event bookings, and itineraries are planned and managed in order to avoid scheduling conflicts and ensure seamless execution.
• Organize and Maintain Office Systems: Manage filing systems, both digital and physical, to ensure that important documents are easily accessible and organized.
• Manage Office Supplies and Inventory: Oversee office supplies and equipment, including placing orders and coordinating maintenance, in order to ensure that the office operates efficiently and without disruptions.
• Coordinate with Internal and External Stakeholders: Act as a liaison between the executive and internal teams or external contacts such as Medical Insurance and other external stakeholders in order to ensure that communication flows smoothly and meetings are coordinated effectively.
• Support Personal Errands and Tasks: Assist the executive with personal tasks such as booking appointments, handling personal correspondence, coordinating with household staff, arranging transportation and pickup for family members
  
  

Your Areas of Expertise:

We welcome applicants from a variety of backgrounds and experiences. Below gives you a sense of how we're thinking about what you'll need to be successful in the role.

Qualifications & Education:
Must Have:

• • Minimum of a High School Diploma; a Bachelor's degree is preferred.

Work Experience:
Must Have:

• Must Have a minimum of 3 years of Administrative Support Experience.

Nice to have

• Experience managing both professional and personal administrative responsibilities.
• Experience supporting C-level executives, business owners, or senior management.

Knowledge:
Must Have:

• • Ability to work under pressure, plan personal workload effectively.
  • Proven ability to prioritize tasks, manage multiple responsibilities, and meet deadlines efficiently.
  • Strong verbal, written, analytical, persuasion and interpersonal skills.
  • ability to work independently with minimal supervision.
  • Strong attention to detail and ability to anticipate needs before being asked.
  • ability to handle confidential business and personal information.

Training & Certificates:
Must Have:

• Microsoft Office Suite; Microsoft Word, Excel, PowerPoint, and Outlook for document preparation, scheduling, and communication.
  
  Nice to Have:

• Training in Project Management.
• Supply chain certificate

Language:
Must Have:

• Strong professional English communication skills, both written and verbal
  
  
  You'll love working here because:

• The Compensation. We believe in recognizing and rewarding the valuable contributions of our team members. Our competitive compensation package includes a base salary and performance-based bonuses/or commission based on team member and company performance.
• The Benefits. Thunder Supply provides health insurance fully covered by the company to you, your spouse, and up to three children. We also provide a life insurance and a permanent partial disability due accident insurance, and a cancer insurance.
• Level Up is one of our core values, so we strive for continuous improvement of our systems and processes, and offer regular and diverse learning opportunities to our team members, empower our team to grow and excel in their roles and we encourage them to develop others along the way, in order to improve and grow the company.
• The People. You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams -- people you can be proud to work with!
• The diverse culture. We believe that we make better decisions when our workforce reflects the diversity of the communities in which we operate.
• Working with the biggest names in our industry (Customers and Partners).
  
  
  Our Values

1. Level up
   
   • Growth mindset: We take the initiative to seek out learning opportunities independently.
   • Develop champions: We recognize and invest in our people.
   • A will to win: We are hungry for success, committed, holding each others accountable, and a focus on results.
2. Compassionate about each other:
   • We respect each other.
   • We care, present and there for our team members and for each other.
   • We cultivate and nurture trust in business relationships and embrace a management approach built on trust.
3. Costumer Focus:
   • We treat our customers with passion, providing the best-in-class solutions and services.
4. Psychological Safety:
   • We support and encourage the openness in the working environment where people are encouraged to speak up, engage in healthy conflict, share their thoughts & concerns, give and receive feedback.

Equal Opportunity Employer:

Thunder is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, age, and marital status.