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Tokai Rika Group

Posted 6 days ago

Open

Executive Assistant

PlymouthHybridFull-time

AI Summary

Provides comprehensive administrative support to the President & COO, managing schedules, correspondence, travel, and meetings to ensure smooth executive operations.

About this role

We are seeking a highly organized and proactive Executive Assistant to join our team. This pivotal role provides comprehensive administrative support to the President & COO, ensuring smooth daily operations, reducing the administrative tasks and allowing the President to focus on his executive responsibilities. This position offers an excellent opportunity to contribute to a professional environment where your skills in calendar management, communication, creativity and administrative coordination will be valued and utilized.

Duties

  • Managing President's daily, weekly, monthly, yearly schedules,
  • Monitoring President's e-mail for urgent items and notifying him as needed.
  • Draft correspondence on President’s behalf, reviewing for approval with President and then sending communications after receiving approval.
  • Manage the President’s e-mail box, prioritizing important e-mails, deleting junk mail, etc.
  • Coordinate travel arrangements and prepare detailed itineraries for President and other company Management personnel traveling with the President.
  • Process President’s expense reports
  • Create PowerPoint presentations using the concept and details provided by the President.
  • Assist in preparing materials, presentations, and background research for meetings.
  • Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups involving the President.
  • Maintain supplies used by the President for meetings and daily work.
  • Keep President’s office organized.
  • Attend meetings involving the President, noting commitments made by the President and arrange for staff implementation of commitments.
  • Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy.
  • Performs other secretarial and administrative duties.

    • Requirements

  • 3-5+ years of previous experience supporting executives, board members, or senior leadership
  • Strong organizational and project management skills; able to manage competing priorities
  • Professionalism, discretion, and ability to handle confidential information
  • Proficiency in Microsoft Office Suite, Outlook and Teams
  • Adaptable, collaborative, and proactive with a strong sense of initiative
  • Bilingual proficiency in English and Japanese (verbal and written) is not required, but is considered a strong plus

    • Skills

    Calendar ManagementExpense Report ProcessingMeeting CoordinationMicrosoft OfficeOutlookPowerPointProject ManagementTeams

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