Executive Assistant, Office Manager & SHE Officer

Whether it's the unique breadth of our integrated offering that covers Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology products; or our commitment to recognizing and rewarding people for the contribution they make - working here isn't like anywhere else.

At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Key Responsibilities:

Executive Assistance:

• Provide comprehensive administrative support to Senior Leadership, including complex calendar management, scheduling meetings, coordinating travel and visas, and preparing expense reports.
• Support in drafting presentations, business reports, and confidential communications as required.
• Handle sensitive information with a high degree of confidentiality.
• Support meeting preparation and follow-up, ensuring timely flow of information.
• Monitor deadlines and deliverables on behalf of the Senior Leadership to ensure follow-ups and commitments are met.
• Coordinate events and leadership offsites, managing logistics end-to-end.

Office Management:

• Oversee day-to-day office operations, ensuring a welcoming, well-organized, and productive work environment.
• Coordinate office supplies, facilities maintenance, equipment, and services by liaising with vendors and service providers.
• Maintain accurate records and reports related to office expenses, services, and contracts.
• Support implementation of changes and improvements to ensure office efficiency and compliance.

SHE (Safety, Health & Environment):

• Act as the local focal point for all SHE matters, ensuring compliance with local legislation and company requirements.
• Coordinate workplace safety training, inspections, audits, and risk assessments.
• Maintain SHE documentation and records, and prepare required reports.
• Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.

What we're looking for:

• Proven experience in a similar combined role as Executive Assistant, Office Manager, or Administration Coordinator; SHE experience is an plus.
• Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive, adaptable, and able to build positive relationships with diverse stakeholders

Our people make a difference

At Galderma, you’ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.