Fee Approval Specialist

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About the Role

Diaz Anselmo & Associates P.A. is seeking a detail-oriented and highly organized Fee Approval Specialist to join our growing billing operations team. In this role, you will play a critical part in reviewing, submitting, and managing fee approval requests while ensuring strict compliance with client billing guidelines and firm policies.

If you enjoy working with precision, meeting deadlines, and contributing to a high-performing financial team, we would love to hear from you.

What You'll Do

As a Fee Approval Specialist, you will ensure that all fee requests are processed efficiently and accurately, fostering strong communication across internal departments and with external clients.

• Fee Processing & Submission: Review, prepare, and submit fee approval requests in accordance with complex client billing guidelines.
• Discrepancy Resolution: Partner with attorneys, billing professionals, and internal teams to troubleshoot billing errors and correct non-compliant entries.
• Workflow Management: Monitor queues to ensure all requests are processed accurately and within required timelines.
• Client Communication: Communicate professionally with institutional clients regarding escalated fee approval matters.
• Cross-Department Coordination: Work across departments to gather necessary documentation and ensure complete, thorough submissions.
• Platform Navigation: Maintain deep knowledge of client billing and fee management systems, including Legal Tracker, Tempo, and others.
• Team Support: Step in to assist colleagues during peak volumes, backlogs, or staff absences, and contribute to cross-training and special projects.

Required Qualifications

• High school diploma required (Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred).
• Solid proficiency with the Microsoft Office Suite, particularly Excel and Outlook.
• Exceptional attention to detail and elite data accuracy.
• Strong organizational, time-management, and written/verbal communication skills.
• Ability to manage multiple priorities and tight deadlines in a fast-paced environment.
• Self-motivated with the ability to work independently while collaborating effectively with a team.

Preferred Qualifications

• Previous experience in legal billing, fee approvals, accounts receivable, or a related administrative role.
• Familiarity with platforms such as Perfect Practice, ICE, Tempo, PAID, or Legal Tracker.

Physical Requirements

• Standard office duties, including extended periods of sitting and typing.
• Occasional lifting and carrying of up to 20 lbs.

What We Offer

• A collaborative and supportive work environment within a well-established firm
• Opportunities for professional growth and skill development
• Competitive compensation and a comprehensive benefits package (including medical, dental, vision, PTO, and 401(k) with match)

Ready to take the next step? Apply today!

Diaz Anselmo & Associates P.A. is an Equal Opportunity Employer.