Field Administrative Assistant
Katy, TXOn-siteFull-time
AI Summary
Performs administrative and executive support duties including scheduling, travel booking, communications, report preparation, and event coordination for Cotton in Katy, TX.
About this role
Summary
Cotton is searching for an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
Key Responsibilities
- Coordinate executive communications, including taking calls, responding to emails and interfacing with Cotton personnel
- Schedule meetings and appointments and manage travel itineraries
- Organize and/or assist with events and functions
- Assist with the preparation of business presentations including text, powerpoint and electronic presentations
- Prepares reports by collecting and analyzing information.
- Prepare monthly expense reports
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Perform general administrative duties
- MUST BE WILLING TO TRAVEL UP TO 30 DAYS AT A TIME
Skills, Knowledge & Expertise
Education:
- Bachelor’s degree preferred, but not required
Experience/Skillset:
- Proven experience as an executive assistant or other relevant administrative support experience
- Three to five years of administrative experience
- Three to five years of executive assistant experience
- Experience managing multiple calendars
- Experience booking travel
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Proficiency in collaboration and delegation of duties
- Professional level verbal and written communication skills
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
Disclaimer:
This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.
Equal Opportunity Employer/Veterans/Disabled.
If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment please contact HR at -877-511-2962- #holdings
Skills
Calendar ManagementExpense ReportingFiling SystemsMicrosoft OfficePowerPointProject ManagementTravel BookingVerbal CommunicationWritten Communication
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