Front Desk Administrator

MEDIATECH

Mediatech is one of the fastest-growing digital publishing houses, reaching over 25 million people every month across Cybernews, Wellness Pulse, InvestorsObserver, and our wider network.

We deliver trusted, independently researched insights across tech, cybersecurity, health, and finance. Our investigations have exposed major security issues at NASA, WhatsApp, ChatGPT, PayPal, LinkedIn, and the Red Cross, and uncovered the largest-ever password leak (RockYou2024).

We’re a team driven by curiosity, impact, and fast growth - and we’re looking for people who want to build with us.

OFFICE ADMINISTRATION

Our Office Administration team helps create a welcoming, smooth, and well-organized workplace. We keep the office running efficiently, support employees in their day-to-day needs, and make sure the environment reflects a high standard of care, professionalism, and hospitality.

YOU

We are looking for a professional, reliable, and welcoming Front Desk Administrator to join our team. In this role, you will be one of the key faces of the office — supporting daily operations, helping employees and visitors, and making sure everything runs smoothly at the front desk.

You are organized, tactful, and people-oriented. You know how to communicate professionally, handle different situations with discretion, and create a positive experience for employees, guests, and partners.

WHAT YOU’LL DO

• Be the main point of contact at the front desk for employees, guests, and vendors

• Ensure consistent office presence and smooth front desk support during working hours, Monday to Friday, 8:00–17:00

• Welcome visitors and help create a professional, friendly, and well-organized office experience

• Coordinate incoming and outgoing parcels, letters, and case-by-case deliveries for different teams and brands

• Manage day-to-day office needs such as public parking, public transport cards, library coordination, and access-related questions

• Support health check and card administration in alignment with People Operations

• Help manage office systems and facilities touchpoints, including TV coordination, music alignment, and other front desk-related practical matters

• Prepare onboarding and anniversary packs, support merch and stock control, and assist with gift sourcing when needed

• Act as a proactive member of the wider office community, working closely with internal teams and vendors to keep office operations running smoothly

WHAT WE EXPECT

• Previous experience in office administration, front desk support, or a similar coordination role would be considered as a big plus

• A professional, reliable, and service-minded approach to work

• Strong organizational skills and ability to handle multiple responsibilities with care and accuracy

• Excellent communication and interpersonal skills

• Tact, discretion, and good judgment in communication and in handling day-to-day situations

• A welcoming and helpful attitude, with a genuine desire to support others

• Ability to work independently, stay proactive, and solve practical issues efficiently

• Flexibility and comfort working in a dynamic office environment

• Fluent English, both written and spoken

WHAT YOU GET

Health & Well-being – Private health insurance with mental health coverage (including psychotherapy sessions), in-house physiotherapy, and access to premium wellness apps and fitness resources.

Time to Recharge – Paid sick days and extra vacation days that grow the longer you’re with us.

Continuous Growth – Deep focus on individual progress, supported by the 70/20/10 development model and a wide range of L&D initiatives designed to boost performance throughout the year. You’ll have access to courses, conferences, books, subscriptions, and regular knowledge-sharing sessions to support ongoing learning.

Recognition & Support – Work anniversaries, celebrations for personal milestones such as birthdays, weddings, welcoming new family members, and more.

Community & Connection – Quarterly events to share knowledge, strengthen alignment, and foster collaboration across teams - plus company workations, wellness challenges, marathons, and other initiatives that bring people together in meaningful ways.

Workspace & Comfort – Work in a space built for focus, balance, and everything in between. At the CyberCity campus, you’re surrounded by a community of professionals and a modern infrastructure — from gyms and top coffee spots to popular restaurants just around the corner.

Step out for a walk, reset in game areas, grab a snack, or bring your pet along on Pet Thursday. Everything here is designed to help you feel good and do your best work.

The future of media is now - be part of it.
At Mediatech, your ideas shape what’s next. Grow your skills, work with great people, and make something that matters.

GROSS SALARY

1700-2100 EUR/month. Keep in mind that we are open to discuss a different salary based on your skills and competencies.