Legal Assistant

Trident Trust is a leading independent provider of corporate, trust and fund services to the financial services sector worldwide, employing over 1,100 staff across a global footprint that spans Africa, the Americas, Asia, the Caribbean, Europe and the Middle East.

We are seeking a Legal Data Processing Assistant to join our team in Panama. The successful candidate will work with our colleagues in the Cayman Islands and report directly to the Team Leader.

ABOUT THE ROLE - General Responsibility

• To assist with the operation and updating of the ViewPoint database system (or equivalent databases).
• To assist with upgrades as well as perform the day-to-day database updating activities.
• To assist in the design and delivery of reports and to undertake database related projects that may arise.
• To handle any work assigned by their supervisor, to actively seek ways to drive growth, positive change and improvement and be a proponent of the firm’s values.

CORE RESPONSIBILITIES

Daily Support

• Attend all data entry requests from Panama Based Corporate Officers (TCAY & TPAN) (Restoration, Continuation, Transfer - In, Transfer - Out, Shareholders updates, Statutory officers’ updates, Dissolutions, Amends, New Business, Master Client updates, Beneficial Owners, Registrar of Companies filings).
• Workload management, arranged in order of importance, to handle request and met deadlines within the standard TPAN and TCAY timeframes.
• Viewpoint database update and corrections, as required by leadership.
• Update Due Diligence documentation and information, including the filing of scanned copies in KYC Wallets.
• Assistance with Database projects efficiently to complete all tasks within the desired timeframes.
• Handling of Client Request under training and supervision of the team leader.
• Liaising with other Trident offices for Client Management Support.

Role Description

• Lead specific projects focused on correcting inaccurate or missing data in Viewpoint.
• Handle various tasks within these projects, ensuring data integrity and completeness.
• Manage projects with varying durations.
• Assist in compliance remediation efforts by updating company data in accordance with regulatory requirements.
• Input updated data for entities and maintain a record of all changes made since their inception.
• Coordinate with the responsible compliance officer/ administrator to address outstanding tasks.
• Lead specific projects focused on correcting inaccurate or missing data in Viewpoint.
• Handle various tasks within these projects, ensuring data integrity and completeness.

Skills & Knowledge

• IT skills and knowledge. Skills in using Microsoft Office/ Excel and Data Entry.
• Fluent in English. Please submit yourCV in Englishto be considered for the role.
• Good self-organization.
• Strong communication skills, both verbal and written.
• Key attributes to include Responsiveness, Reliability, Attention to Detail and Personal service.
• Ability to work quickly and efficiently under pressure.
• Preferrable: Basic knowledge and skills in Compliance and Corporate areas of business.
• Conscientious positive outlook and willingness to learn and increase knowledge.