Order Operations & Accounts Receivable Specialist

The Position

We are looking for a Temporary Order Operations & Accounts Receivable Specialist to join our team on a 6-month contract.

This role will provide day-to-day support to the Order Operations and Accounts Receivable teams, including sales order processing, invoicing, payment follow-up. The position will work closely with Sales, Finance, and other relevant departments to help ensure orders and invoices are processed accurately and on time.

This opportunity is suitable for a detail-oriented and organized candidate who is interested in gaining hands-on experience in Order Management, and Accounts Receivable.

What You Will Be Doing:

• Assist with the processing and review of sales orders, customer invoices, and license-related requests.

• Coordinate with Sales, Finance, and other relevant teams to collect and verify information required for order and invoice processing.

• Support the preparation and issuance of customer invoices, including checking billing information, applicable fees.

• Coordinate with the Accounts Receivable to monitor outstanding invoices and payment status.

• Assist with internal and external follow-up on outstanding payments with distributors, partners, resellers, and customers when required.

• Respond to basic invoice, and escalate more complex matters to the appropriate team member.

• Help ensure transactions are properly and completely recorded in the relevant systems.

• Support the Sales team in addressing operational or billing issues that may arise before or after a deal is closed.

• Assist with documentation and information requests for internal and external audits.

• Follow company policies, procedures, approval processes, and internal controls.

• Perform other related Order Operations and Accounts Receivable support tasks as assigned.

What We Need from You:

• College/University student, fresh graduate, or candidate with 0–3 year of relevant experience.

• Background in Accounting, Finance, Business Administration or a related field is preferred.

• Basic understanding of accounting, invoicing, Accounts Receivable, or sales order processes is an advantage.

• Comfortable working with Office tool.

• Good attention to detail and accuracy when working with numbers, transactions, and supporting documents.

• Good organizational and follow-up skills.

• Able to communicate effectively with different teams.

• Basic to written and verbal English communication skills.

• Willing to learn new systems, business processes, and operational workflows.

• Able to work independently with guidance.

It Would Be Nice If You Had:

Experience or exposure to the following is a plus:

• Accounts Receivable, Sales Order / Order Management.

• Customer invoicing.

• ERP or accounting systems such as NetSuite.

• CRM systems such as Salesforce, Sugar.

• Familiarity with AI tools such as ChatGPT, Claude, or similar platforms is a plus.

• Working with distributors, resellers, partners, or international customers