Posted 18 days ago
Procurement Clerk II
AI Summary
Reports to the accountant and assists with local and international purchases for the Port, handling purchase orders, vendor communication, freight coordination, customs brokerage liaison, inventory monitoring, invoice verification, AP posting, wire transfers, cost analysis, and administrative support.
About this role
Job Description
Job Title: Procurement Officer II
Department: Accounts Department
Reporting Relationship: Accountant
Summary of Responsibilities: The Procurement assistant He/she is responsible for assisting in all local and international purchases for the Port. He/she works
under the direct of the accountant and the supervision of the Procurement Officer I.
Job Responsibilities:
- Assist in purchase order preparation and inventory change orders.
- Assist in communicating with vendors to request quotes, confirming on lead times, negotiating basic terms, and following up on deliveries to freight forwarder.
- Assist in liaising with freight/shipping companies to consolidate cargo.
- Assist in liaising with brokers for clearing of shipments from customs and arranging delivery from warehouse to storeroom.
- Assist in monitoring inventory levels and coordinating with storeroom supervisor to place replenishment orders, including inventory spot checks.
- Assist in verifying invoices and support accounts payable by matching POs, item receipts, and invoices, addressing discrepancies.
- Assist in posting inventory daily issues and reconcile to control account.
- Assist in posting Accounts payables invoices including reconciliation with vendor statements
- Assist in preparation of wire transfers for payments for vendors
- Assisting in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
- Providing administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence.
- Assisting in application for exemption letters for international purchases,
- Assist in job costing preparation for all International Purchases.
- And any other accounts related duties assigned.
Job Qualifications/Requirements:
- Minimum of associate’s degree in accounting
- Proven experience as a procurement assistant or in a similar role is a plus
Skills/Competencies
- Strong command of accounting principles
- Able to work under pressure
- Maintain Confidentiality
Closing date: Friday, July 24, 2026
INTERNAL/EXTERNAL
