Project Controls Manager

The Fleet Data Centers Project Controls Manager owns the end-to-end scope, overall project budget, and project schedule change process across large, multi-phase data center programs. This role ensures that all changes are identified, evaluated, approved, documented, and baselined in a consistent, auditable way, protecting MW delivery dates, yield-on-cost (YoC), and commercial commitments.

The Project Controls Manager partners closely with Schedulers, Build TPMs/Project Managers, Supply chain including Cost Management, Design & Engineering, Construction, Procurement, Finance, and Customer Engineering/Customer Success teams to maintain a single, trusted change register and to drive timely, informed decisions on change events.

How will you make a difference?

Change Governance & Process Ownership

• Own the change management framework for data center projects, from change identification through approval and baseline update.
• Define and maintain standard procedures, templates, and workflows for internal and external changes (GC, vendor, and customer-driven).
• Ensure the process aligns with commercial structures.
• Train and coach project teams on change discipline, documentation expectations, and approval thresholds.

Change Identification & Intake

• Establish clear mechanisms for capturing change triggers, including:
• • Customer requests and scope changes
  • Design development / IFC updates
  • Field conditions and constructability issues
  • Utility and power changes
  • Regulatory or code changes
• Facilitate early identification of potential changes through regular interaction with PMs/TPMs, Contractors , designers, and vendor management teams.
• Triage and log change events into a centralized change register, assigning ownership and next steps.

Impact Assessment – Scope, Budget, and Schedule

• Coordinate with Stakeholders and Build TPMs/PMs to assess:
• • Scope impact (what is changing and why)
  • Budget impact (incremental cost, contingency, reserve usage, YoC/$/MW impact)
  • Schedule impact (critical path, float erosion, milestone shifts, EOT needs)
• Support or lead Time Impact Analyses (TIA) in partnership with scheduling.
• Ensure change packages include clear assumptions, alternatives, and risk implications.

Approvals, Documentation & Baseline Management

• Run the change approval workflow in line with Delegation of Authority (DoA), contractual terms, and customer requirements.
• Prepare and facilitate change review forums with project leadership, Finance, and, when applicable, customer counterparts.
• Ensure all approved changes are:
• • Reflected in contracts, change orders, and purchase orders by coordinating with responsible teams
  • Incorporated into cost and schedule baselines in coordination with Project Controls
  • Traced in the change register with full backup (quotes, calculations, correspondence).
• Maintain audit-ready records for internal and external stakeholders .

Customer Engineering/Success

• Act as a primary point of contact for change-related discussions with customer Engineering, and internal stakehodlers with PMs/TPMs.
• Support responsible teams with internal negotiation of change orders and extensions of time (EOT), ensuring commercial impacts are clear and aligned with internal targets.
• Provide transparent, structured change summaries for customer engineering and executive reporting, linking changes to MW delivery and commercial outcomes.

Reporting, Analytics & Risk

• Maintain a consolidated change log/register at campus/building/MW level, clearly categorized by driver, owner, and status.
• Track and report:
• • Change volumes and values (approved, pending, rejected)
  • Impacts to cost models
  • Associated schedule and risk impacts
• Identify patterns and systemic drivers of change, recommend mitigation strategies (e.g., design standards, early customer alignment).

Continuous Improvement & Lessons Learned

• Lead post-mortem reviews on major changes and completed phases to capture lessons and feed into playbooks.
• Recommend improvements to stakeholders across Design, Engineering, Construction, EHS and Security, Supply Chain, Operations, Legal, Finance, et al in order to document/drive efficiency from signal through execution and delivery.
• Standardize change metrics and KPIs across the portfolio (e.g., % budget in approved changes, average approval cycle time, impact per MW).

Basic Qualifications

• Bachelor’s degree in Engineering, Construction Management, Business, or a related field, or equivalent experience.
• 7+ years of experience in construction, infrastructure, data centers, or large capital projects, withat least 3+ years directly managing change, contracts, or commercial/project controls.

Required Qualifications

• Strong understanding of construction contracts, change orders, and extensions of time (EOT).
• Experience working with Project Controls (cost & schedule) to quantify change impacts.
• Excellent written and verbal communication skills, including ability to present change impacts to leadership and customers.
• High attention to detail with strong documentation and organizational skills.

Preferred

• Experience with data center, mission-critical, or industrial projects.
• Familiarity with developer/hyperscale commercial structures.
• Proficiency with tools such as Primavera P6 / MS Project, cost management systems, and collaboration platforms.
• Exposure to negotiations with GCs, vendors, and/or customers on change orders and claims.
• Professional certifications (e.g., PMP, AACE (CCP/CEP), or contract management certifications) are a plus.

Location and Travel

• Work location is flexible to Seattle, WA, Denver, CO, Austin, TX, or Alexandria, VA. Hybrid 3 days/week in office.

• Regular travel, as needed, to Fleet offices as well as to meet with Vendors.

Expected Salary Range

• 120-150k Base + Discretionary Bonus