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Long View Systems

Posted 20 days ago

Open

Corporate Services Coordinator

EdmontonOn-site

AI Summary

Corporate Services Coordinator providing administrative support to branch teams, coordinating events and logistics, managing office operations, and assisting with onboarding and HSE committee duties.

About this role

Long View. A career that helps you get more out of life.
A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day. We’re proud of our reputation as one of North America’s most dynamic IT providers — and we’re even prouder of our culture that allows our people to live life to its fullest. At Long View, we create an environment of collaboration and support, of innovation and enthusiasm, of inclusion and belonging. As a member of the Long View team, you’ll see how our company’s core pillars — Integrity, Competence, Value, and Fun — resonate through the workplace. And in a recent survey, 90% of Long View team members rated Long View as a good or great place to work!

Are you a stickler for great first impressions?
We are looking for an energetic and proactive Corporate Service Coordinator for our Edmonton branch to cover Lizette's role while she is away for a vacation, this role is responsible for administrative support to various teams, playing a key role in various committees, and a key contributor to making Long View a great place to work or visit.

A Day in the Life:

  • Greeting staff and visitors in a professional and courteous manner, and directing to appropriate contact
  • Mail / courier processing and distribution
  • Administrative support for various teams in the branch
  • Co-chair the HSE Committee, complete internal audits and inspections
  • Plan and execute engaging internal events, team-building activities, and company initiatives
  • Coordinate all logistics for external client events
  • Create branch communication including marketing materials for office and client events
  • Source, evaluate, and secure optimal venues and meeting spaces for events
  • Assist with new hire onboarding – including office organization, equipment setup, building tours, ID badge creation, etc.
  • Meeting coordination including booking meeting rooms, catering orders, guest sign-in, hoteling station setups, etc.
  • Manage Corporate Services phone and inbox, respond to inquiries, order gift cards, etc.
  • Maintain tidiness and cleanliness of kitchen and boardrooms throughout the day
  • Vendor liaison for all office related maintenance including supplies, HSE items, custodial, etc.
  • Order and maintain office and coffee supplies inventory
  • Monthly credit card reconciliation and generating expense reports
  • Update sales CLM, documentation reviews and filing, other sales coordinator related duties

    • What You Bring:

  • 2+ years’ experience in a coordinator or corporate services position
  • Certificate in Business Administration, Accounting Assistant, or equivalent is an asset
  • Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and relationships
  • Experience in event planning and coordination
  • Proficient in Microsoft Office, Teams, and CRM

    • Why Work at Long View?

  • Great people and culture
  • Flexible environment – A workplace that values the importance of flexibility for personal/professional growth, happiness and wellness
  • Fun is one of our core values

    • Skills

    Administrative SupportCredit Card ReconciliationCRMEvent PlanningExpense ReportingInternal AuditsInventory ManagementMail ProcessingMarketing MaterialsMeeting CoordinationMicrosoft OfficeOnboardingTeamsVendor Liaison

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