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Omni Design Technologies

Posted 98 months ago

Open

Senior Office Administrator

MilpitasOn-siteFull-time

AI Summary

Senior Office Administrator manages scheduling, communications, and general office operations for executives, coordinating across multiple locations and supporting senior leadership in a fast-paced startup.

About this role

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently—paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired.
This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.

Job Responsibilities

  • Working with CEO and senior executives for scheduling meetings and travel
  • Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad
  • Interfacing with customers, partners, suppliers and clients
  • Managing incoming correspondence and outgoing mail
  • Copying, scanning, faxing and other administrative tasks
  • General office management including ordering office supplies as needed

    • Job Requirements

  • Bachelor’s degree (or equivalent experience) and 4+ years in office administration and/or executive assistance.
  • Strong interpersonal communication skills, excellent command of written and verbal English
  • Ability to learn new skills and complete assigned tasks in a timely manner
  • Ability to work independently in a fast-paced, startup environment
  • Ability to multi-task and prioritize between multiple ongoing projects
  • Proficient with Microsoft office tools
  • Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines
  • Strong sense of responsibility and team player

    • Desired Qualifications (but not necessary)

  • Ability to perform interpretation of written and spoken mandarin as needed is desirable
  • Previous experience working with an early stage startup desired

    • Skills

    Calendar ManagementCustomer/partner LiaisonData EntryDocument ManagementEmail ManagementEnglish ProficiencyExecutive AssistanceInterdepartmental CoordinationInterpersonal CommunicationMail HandlingMandarin (desirable)Microsoft OfficeMulti-taskingOffice AdministrationOffice Supply ManagementScanning/faxingSchedulingTime ManagementTravel CoordinationTravel Planning

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