Personal Assistant ( CM )

Personal Assistant ( CM )

Founded in 1986, ALRIYAD GROUP COMPANY is one of the leading suppliers of lighting and  power solutions in Iraq with over 300 selling points available in the country, including showrooms & branches, also has regional offices in China  and UAE.

Since 2004, ALRIYAD GROUP COMPANY has invested heavily in LED lighting  applications and new power technologies with the aim of brining the power efficiency and the eco-friendly products to the Iraqi market and being the pioneer in modern  power and lighting solutions.

• Scheduling meetings, making travel arrangements and organizing daily calendars for the commercial manager (food time, fixed events time, renewal and delivery of documents and passports, visa, hotel reservation …).
• Employ the technical knowledge to administer the requests, researches, offers ….
• Communicate in a professional, respectful and comprehensive way with the managers the commercial manager directions and messages.
• Act as the point of contact between commercial manager and employees
• Manage phone calls and emails related to the commercial manager.
• Respond promptly to managers’ queries.
• Controlling and coordinating access to the commercial manager office
• Reminding the commercial manager of the important tasks and deadlines and meet the CM deadlines proactively
• Preparing and providing reports.
• Check any document need for commercial manager revision and its compliance with the rules and procedures spicily on the sales offers and contracts).
• Update the ERP system with the updated information
• Follow up with the departments and ensure the timely delivery.
• Support the commercial manager in decision making by gathering the required data, do the needed analysis (mainly SWOT) and present the analysis results in comprehensive way.
• Follow up sales target and achievement based on the commercial manager instructions
• Attend events and meetings outside the company/country if needed and requested by CM.
• Follow the confidentiality rules and procedures inside the company especially that related to plans, VIP customers, VVIP names & future events.
• Be online with the direct manager after the working hours for updates purposes only.

Qualifications

B.SC Degree (preferred in related field)

3-4 years of experience

Additional Information

Preferred Skills     

• Time Management Skills
• Listening skills
• Excellent organizational skills
• Business awareness
• Excellent communication and follow up skills
• Ability to multitask
• Tact and diplomacy
• To work after the working hours.
• Familiar with office management technologies
• Ability to think proactively

Job Specific Skills    

• Computer literacy (MS Office)
• Intermediate level of English Language
• Trustworthiness
• Flexibility and adaptability